Travel and expenses policy

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Download the full policy

All pre-booked College activity is arranged through Altour who will contact you to arrange your travel. College staff will notify Altour of the details of the meeting and give them the email addresses of all attendees for this purpose. As the policy states, if it has been your practice to seek, in advance, the best value fare or hotel for RCR business, you may decline the services of Altour. Please note that your claims must fall within the maxima set out within the policy. College staff check all claims, and authorise reimbursement up to the maximum figures only.

The Charity Commission and HM Revenue and Customs require that all expenses claims are appropriate, scrutinised and supported by receipts containing the details of the travel. We shall continue to meet this obligation.

The Charity Commission

Contacts for travel providers

Top Flight Travel

In line with the RCR Travel and Expenses Policy, College staff will notify Top Flight Travel of attendees
at meetings and Top Flight Travel will contact attendees by e-mail to offer suitable travel arrangements.

The details for Top Flight Travel are as follows:

Main Reservations
Telephone Number	0207 029 2611
Email Address	supersonic@supersonictravel.net
Opening Hours	0830 – 1800 (Monday to Friday excluding public holidays)
Passport & Visa applications to be sent to	1st Floor, Eastcheap Court 11 Philpot Lane, London EC3M 8BA

Rail Reservations
Telephone Number	0203 868 2337
Email Address	rail@altour.co.uk
Opening Hours	0900 – 1730 (Monday to Friday excluding public holidays) Hotel

When contacting Top Flight Travel, please quote: The Royal College of Radiologists.

In case you are experiencing problems during travel the following number should be used
out of hours 00 44 (0) 203 837 1970

Claiming expenses

The Royal College of Radiologists have introduced a new platform called ExpenseIn to claim expenses. To submit your claims, you will be sent a link to register and create a password.

We recommend using the ExpenseIn app which allows claims to be processed on the go, however, a web-based version is also available to use.

Please note, the email from ExpenseIn may be diverted to a junk or spam inbox, depending on the filter parameters in use by your email provider. If you do experience this issue, we can try an alternative email address to complete the process.